new feature

The Semantic Engine has gotten a recent upgrade for importing entry codes.

If you don’t remember what entry codes are, they help with data standardization and quality by limiting what people can enter in a field for a specific attribute. You can read more about entry codes in our entry code blog post.

Now, the Semantic Engine lets you upload a .csv file that contains your entry codes rather than typing them in individually. You can include the code and multiple languages in your entry code .csv file. Don’t worry if the languages don’t appear in your schema, you will have a chance to pick which ones you want to use.

An example .csv file with a code and its label in both French and English.
An example .csv file with a code and its label in both French and English.

After you have created your .csv file it is time to add them to your schema.

After you have ensured to click ‘list’ for your attribute, it will appear on the screen for adding entry codes. There is an up arrow to select that will let you upload your .csv file containing the entry codes and their labels.

Add entry codes by clicking on the upload arrow next to the attribute name.
Add entry codes by clicking on the upload arrow next to the attribute name.

The Semantic Engine will try to auto-match the columns and will give you a screen to check the matching and fill in the correct fields if you need to.

Match the code and language columns with the correct columns from your imported .csv file.
Match the code and language columns with the correct columns from your imported .csv file.

After you have matched columns (and discarded what you don’t need) you now have imported entry codes into your schema. Now you can save the .csv files to reuse when it comes to adding more entry code overlays. It is best practice to include labels for all your languages in your schema, even if they are a repeat of the Code column itself. You can always change it later.

Entry codes are an excellent way to support data quality entry as well as internationalization in your schemas. The Semantic Engine has made it easier to add them using .csv files.

Written by Carly Huitema